KHDA

KHDA Smart Collaboration Room

Everything you need for a successful meeting — present, join, control the room, AI assisted ROOM EXTENSION and order refreshments from one premium interface.

Quick Start Guide
Video Guide
Coming Soon

Key Points to Consider

Use lights only if required

AC temperature is best at 23°C

Pantry orders once placed cannot be cancelled

End Meeting before leaving - sets the room to Energy Saving mode

Your room, in 6 simple steps

Let's Start?

Pick a task — every flow below takes under a minute.

  1. 1

    Present wirelessly (any device)

    Win + K or AirPlay → pick room → enter CODE.

  2. 2

    Present via USB-C (back-up)

    Plug in the desk cable — instant share.

  3. 3

    Join a scheduled Teams call

    One-touch START on the touch panel.

  4. 4

    Host a Teams call from your laptop (BYOM)

    USB-C + select Room Camera / Mic.

  5. 5

    Control the room

    AC, lights, curtains, temperature.

  6. 6

    Order refreshments

    Pantry tab → Send to Butler.

01 · Present

Present to the Screen

WIRELESS · MIRACAST

Wireless Presentation  (Win + K)

  1. 1Press Win + K and select this room
  2. 2Enter the CODE shown on the room display — mirroring starts

Note: Wait 15 seconds before retrying if the initial attempt fails.

Wireless · AirPlay

Wireless Presentation (AirPlay)

  1. 1Connect to KHDA Wi-Fi or Guest Wi-Fi
  2. 2Open Screen Mirroring on your Mac / iPad / iPhone
  3. 3Select this room from the list, then enter the CODE on the display
Wired

USB-C Presentation (Wired - Backup Option)

  1. 1Connect the USB-C cable from the table
  2. 2Wait for the display to appear
  3. 3Presentation starts automatically
BYOM

Bring Your Own Meeting (BYOM)

  1. 1Connect the USB-C cable
  2. 2Open Teams, Zoom or Webex on your laptop
  3. 3Select Room Camera, Room Microphone & Room Speaker
02 · Join Meeting

Join a Scheduled Meeting

  1. 1

    Open Collaboration

  2. 2

    Find your meeting on the schedule

  3. 3

    Press START (one-touch meeting)

  4. 4

    Use Camera, Mic and Volume controls during the call

Next meeting● Live in 2 min
Executive Council Review
10:00 — 11:00 · Microsoft Teams
Camera
Mic
Volume
03 · Room Controls

Control the Room

Features may vary based on room types
AC
Lights
Curtains
Temperature
Humidity
  1. Open Room Controls
  2. Adjust AC, lights & curtains
  3. View live temperature & humidity
04 · Pantry & Butler

Pantry & Butler Call

Features may vary based on room types
Cold Beverages
Hot Beverages
Snacks
Call Butler

Order workflow

Select Item
Adjust Quantity
Review Order
Confirm Order
05 · AI Assistant

Need more time? The room helps you decide.

10 minutes before your meeting ends, the touch panel asks if you'd like to keep going — and the AI agent finds you space if this room is booked next.

Extend this room

IF AVAILABLE
  1. 1Pop-up appears: "Extend meeting?" → tap Request extension.
  2. 2Pick 15 / 30 / 45 / 60 min — or type your own.
  3. 3Confirm. The booking is extended, all internal calendars updated.
15 min30 min45 min60 minOther

AI moves you to a free room

If booked
  1. 1Room booked next? AI scans nearby rooms in real time.
  2. 2You see 2–3 suggestions ranked by walk-distance & capacity.
  3. 3Tap one — the call hands over to the new room seamlessly.
Suggested AI pick
Marina Room · 5th Floor
2 min walk · seats 8 · free for 45 min
Troubleshooting

Troubleshooting Center

Common issues solved in seconds. Tap any card to expand.

Need Help?

Emergency Support

IT Helpdesk
Support Email
Support Phone
Video Guide
Coming Soon
Step-by-step walkthrough on your phone
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